Register business & employees

The Registration Process

The GWMWater Contractor Management process is completed in two parts: business registration and employee registration.

Please allow yourself time to source and upload your business and employee’s documents and information. We suggest you read through this process before getting started in the system, which can be found by clicking the Register/Login button at the top of the page.

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Let’s get started!

You will only be pre-qualified to work for GWMWater when you have completed both business and worker registration.

Please visit the FAQ’s and Documents page for more information. Click to expand the sections below.

1. Business Registration (click to expand)

Step 1 > Register your business details

The GWMWater Contractor Management System can be found by clicking Register/Login at the top of the page >>

Select Register and:

> Search for your business’s name to request a new login, or choose to add your business and search by your ABN.

> Complete your registration request by filling in your business details (name, address, ABN and contact details).

> Submit these details and, on approval, you’ll be emailed your new user name and password to login.

Step 2 > Complete your business profile

Using your new details, login to the GWMWater Contractor Management System (click Register/Login at the top of the page).

Follow the process to register your business, which includes answering pre-qualification questions about the work you do to categorise your business. As part of this step, you’ll indicate which licences and insurances you can supply to support your registration.

Step 3 > Pay for registration based on category

You will now be categorised and pay using the information you have provided.

The costs outlined below are determined by the complexity and verification needed for your registration. For more information about these categories, please visit the FAQ’s and Documents page.

  • Principal Contractor: $550, $110 annual renewal
  • High Risk Contractor: $220, $110 annual renewal
  • AS/NZ4801 Certified Contractor: $220, $110 annual renewal
  • All other contracting companies: $110, $110 annual renewal

Step 4 > Upload insurances and licences

You’ll next be prompted to upload copies of the licences and insurances you selected in Step 2 for verification.

Step 5 > Complete a Safety Management System (SMS) review and finalise registration

The final step for business registration is to successfully complete a SMS review, an independent desktop audit of your Work Health and Safety documents by a qualified WHS professional. More information about SMS reviews can be found on the FAQ’s and Documents page. The documents you’ll be asked to upload in the system for your SMS review depend on your category and may include, but are not limited to:

  • WHS / OHS Policy
  • Environmental Policy
  • Risk Management Procedures
  • Systems of Work process including incident management
  • Drug and Alcohol management
  • Emergency management
  • Training procedures including induction management
  • Sub-Contractor Management (if applicable)
  • Continual improvement processes

On successful review, you will be emailed that your business registration is complete.

To complete your registration, you will next register your workers, purchase their site access cards, and book their inductions.

2. Employee Registration (click to expand)

Step 1 > Add employees

Login to the GWMWater Contractor Management System and select Manage Employee Data. Choose Add Employee and enter your employee’s details. Select submit.

Step 2 > Choose worker role/s

Select process next to the employee’s name, select their role/s, and apply. Ensure you’ve agreed to the terms and conditions and choose a card delivery address. Select save.

You will pay for employee registration, access cards and inductions later in this process.

Step 3 > Upload supporting documents

You will now be prompted to upload documents supporting the role/s you’ve chosen for your employee, including a photo for their ID access card.

There are a number of additional competencies that, over time, will become mandatory. If you hold those competencies, we would recommend uploading them in this step.

Step 4 > Book induction

Book the GWMWater induction for your employee to complete. They’ll be emailed a link to complete the multiple-choice induction online.

Step 5 > Pay for registration

Registration costs $70 + GST per person, with the online induction costing $25 + GST.  Annual renewal costs $30 + GST per person.

Step 5 > Registration and training approved

Pegasus will review your employee’s registration and induction booking request, and on approval, they’ll be emailed a link to complete the induction. Upon successful completion, their ID card will also be mailed for site access.

You will only be pre-qualified to work for GWMWater when you have completed both business and employee registration.

Please visit the FAQ’s and Documents page for more information.